Buyer Created Tax Invoices (BCTIs)

The type of BCTI generated will depend on the payment basis set up for the supplier. A supplier may have more than one BCTI if paid under multiple supply contracts with differing payment bases (unusual).

Pool BCTI

A pool BCTI has these features:

  • Each BCTI provides a year-to-date picture of the grower's pool returns.
  • The footer of the BCTI reverses all previous pool payments to the supplier. In this way each BCTI is self-correcting to reverse general advances and reflect changes in volumes and pool returns.

A pool BCTI contains these sections:

Bins in store advances section

If the Supply Contract is set up for advances (eg. unpacked "bin" advances) they will appear here:

  • Description - description of the advance and description of the produce.
  • Quantity - number of units.
  • Unit - unit type.
  • Rate - rate of the advance per unit.
  • Amount - total amount of the advance.

Pools section

Lists each pool the supplier has contributed to, with the following detail:

  • TCEs year-to-date - volume the supplier contributed year-to-date.
  • Payment rate - rate being paid. This will either be the advance or final rate, depending on the status of the pool.
  • Change from last payment - highlights changes in the rate paid since the last payment. This column will be blank if no changes apply for this supplier.
  • Advance or Final - Advance or Final, depending on the status of the pool.
  • Payment YTD - the total amount for this pool year-to-date.

Levies and adjustments section

This section lists

Totals section

This section shows the following information:

  1. Total year-to-date - Shows the total year-to-date amount due to the supplier.
  2. Less previously paid - Reverses all previous payments to the supplier.
  3. Net for this payment - The difference between (1) and (2) above is the net amount of this BCTI.
  4. GST - tax.
  5. Total including GST - (3) + (4)

Sale BCTI (Consignment or Fixed price)

Into-store section

If the Supply Contract is set up for into-store advances, details of produce that arrived into store since the last payment appear here:

  • Description - description of the advance and description of the produce.
  • Quantity - number of units.
  • Unit - unit type.
  • Rate - rate of the advance per unit.
  • Amount - total amount of the advance.

Sales section

This section lists sales that have either been finalised since the last payment run, or become due for a shipped advance.

  • Subheading - this is generally details of the sale but if you have ticked Use inward reference on grower payments? in SETUP -> Produce types, then this will display loadin details.
  • Description - description of the produce.
  • Payment type - Advance or Final.
  • Units - number of units on the sale.
  • YTD/Unit - rate per unit (if this is an advance, this will be the total rate or advances paid).
  • Kgs - net kgs on the sale.
  • YTD/Kg - rate per kg.
  • YTD Amount - total amount YTD.
  • Levies - SETUP -> Levies only apply to Final payments. Levies can be turned on/off for a Grower in SETUP -> Vendor.
  • Previously paid - amount previously paid.
  • This payment - difference between Previously paid and YTD Amount, total to pay in this payment.
Note

In very special cases a sale included on a previous run may have had income or cost adjustments. If so, that sale will be listed here with any variance to what the supplier was previously paid.

Adjustments section

This section lists any

Totals section

This section shows the total for the following columns

  • YTD Amount
  • Levies
  • Previously paid
  • This payment

And the following:

  1. Net for this payment - same as the total for This payment above.
  2. GST - tax.
  3. Total including GST - (1) + (2)

A Levy summary will also show, detailing the types of levies.

Note

If the invoice headers need to be reworded differently, these can be changed in SETUP -> System by changing the following settings: BCIHeader1, BCIHeader2, BCITitle and BCISubtitle.